LGUSD Board Meeting for March 12, 2018

Welcome to the March 12th meeting of the
Board of Trustees we’ll start with roll call here and next
up we have the Flag Salute we’re fortunate to have a fifth grader from
blossoms Hill here to lead us in the Flag Salute
Abigail Athern is going to lead us Please
join me in the Pledge of Allegiance Please place our right hand over your heart okay next up we have approval or
amendment of today’s agenda motion to approve suggestions so then a
second yes hi okay now we have the Blossom Hill
Elementary School’s showcase and principal Lisa Reynolds along with other
folks and math specialists frame history well good evening board dr. Farber
cabinet and Michelle I’m just really excited to be here tonight we are really
looking forward to sharing with you our math specialist program so tonight we’ll
be showcasing a little bit about how the program developed and I’m here tonight
I’m very proud to have friend Mastriani our math specialist and I have five of
Blossom Hill finest with me Stella would you stand thank you so much so I’m gonna give you
a little bit of background and then Fran’s gonna share some of the work
she’s doing with the number sense and fluency and then the board will have a
chance to sharpen some of their conceptual understanding and their
skills by engaging it in a brief gauge with some of our students so a few years
ago our data at Blossom Hill was showing a gap in many students number sense so
in a nutshell a child’s understanding of what a number symbol means or represents
can really be confusing the five in place value represents the conceptually
like five marbles and if it’s in the tenth spot it would be like 50 marbles
or in the hundreds spot 500 marbles where many of us just learned by rote
and we didn’t really have that conceptual understanding so that’s a big
part of number sense also number sense is also the relationship between numbers
and the ability to perform mental math and using numbers in the real world so
while we attempted to alleviate these gaps in the general ed classroom a
second tier of support was really needed and due to the most generous
contribution of our home and school Club we were able to hire
specialist so with that said we got very excited and we advertised and we
couldn’t find a math specialist I contacted the Santa Clara County Office
of Ed the Santa Cruz County Office of Ed San Jose State Santa Clara University
and we just didn’t have any candidates so Crayon stepped up and took some
classes so it’s really worked out well we hit the jackpot um so this year we
say last year was our first year and at the end of last year we looked at the
program and made a few tweaks and have continued this year and it continues to
grow Fran has continued to educate herself she took three classes six unit
classes last year and then this year she attended the math workshop at Asilomar
for a weekend and she’s also gone to the Silicon Valley math Initiative meetings
with our SIA monthly this year so she continues to grow her skill set so with
that said she’s going to share a little bit about number sense and none of the
relationships with numbers and then we’ll play a game for just a couple
minutes there’s so much that I want to talk about our focus in fluency and I
just so number sense of just knowing your
bath backs off the top of your head no either seeing the relationship between
numbers and how they work being flexible with numbers being able to take them
apart put them back together we teach students a lot about adding and
subtracting the multiplying dividing each place value the ability to spot a
reasonable answer so if they’re adding a number and they come up with a number
that’s smaller than the two numbers they started out what they should be able to
look at that and figure out it’s not something’s wrong
second fluency is more than just memorizing your facts and the procedures
that we all learned it’s the ability to solve problems accurately quickly and
using different methods and strategies that we teach in the common core I have
to say when we first started teaching Common Core in the district that’s what
I really fell in love with math I seen that this
those of you who I work with right now I just hate this kid so this changed a lot
for me it’s also fluencies also demonstrating efficiency with numbers
and knowing more than one way to solve a problem okay one way we go about that is
we use a number line which I put up on the wall behind us and if you notice
there’s colored dots on the number line math is all about patterns of numbers so
this particular number line we used from kindergarten up to fifth grade in
kindergarten we start with the students skip counting by fives and tens and
choose because that’s what they learned in the primary grades first and second
graders do that as well and then when we get to third grade we start to use it as
a way for students to see multiples of numbers and factors of numbers when
they’re multiplying and then import the fifth grade when you have to reduce your
fractions and things like that you can look at the color code numbers and kind
of get an idea to know where to start we’re trying to reduce your fractions
every the green is all they’re all multiples of three and so on down the
line I I have one fifth grade class mr. Joe
enemies his students use this box the other thing that I just learned this
year that I I don’t know if anybody heard eternity the digital roots anybody
could go smashing some bubblies heard about digital roots but like I said that
was all about patterns in numbers so from a young age students know if a
number has an even number in the best place fibers their own local bottom zero with
one place mobile ten you can also look at patterns of the numbers three six and
nine that if you look at the products of all these numbers they do form a pattern
and the thing called digital groups is when you add up the product of the
number say 42 so the digital group of this number 42 is six digital groups are
the numbers one through nine so if we get up to 99 and we add the nine plus
nine we get 18 we add the 1 in the ADA so the digital root of 99 is not so
looking at those numbers you can numbers any number that has a digital root of
three six or nine has three of the factor any number that has a digital
root of three six or nine is even has six as a factor as well and any number
with the digital root of nine has nine so these are very quick ways for
students to look at numbers when they’re starting to reduce fractions to figure
out where it starts that just shared it with everybody so we do a lot with dice so tonight my first and second graders
that are here with you are going to play with our trustees are
going to place thumbs up okay you’ll each get a game board your partner
you’ll you will each get a bag of dominoes you’ll take turns
pick up the domino add up the dots on the Domino and cover up the rocketship
on your board do we sure so did she need these beers ourselves to
some power attacks and I was a kid it’s pretty good some of the best information
we’ve ever seen what five million six in way to squeeze that
one in there right to go Oh hey you know what good Domino and know that there were
four Domino’s on it being able to look at the patterns on here and immediately
know that there’s three and one is close Subba ties that still work yeah I never
stay incorrectly vocabulary by the time most of the students that come to the
meeting our able to thank you okay we good we have next up
is public comment this is the opportunity for members of the public to
address the governing board any item we have several yellow cards but most of
them are for one of the later agenda items so the one I have right now for
general public comment is from Carson Rosenbaum hi how are you my name is
Carson and I’m in first grade at Dave’s Avenue and burr my science for a project
I tested the water at Dave’s Avenue and along the fountains had high levels of
heavy metals in them and they put jugs of water outside but kids are still
drinking from the water problems and I think that they should shut them down so
that way no one still drinks from the water sorry vote on that tonight yeah anything
else you want to say okay thank you for letting us know so I do want to just say
that we are aware of this we’ve been told about this by other parents and
other folks involved with the schools and we’ve got people here looking at it
very closely in fact I think we expect to get some official laboratory test
results within the next few days and then we’ll know more about what we can
and should do but thank you very much for being this tour attention appreciate anybody else okay
now we’re on to remarks and communications from various groups so
we’ve got Blossom Hill home at school Club first good thank you Dave thank you we are the Green Team where
would should we stand right up to the podium please okay my name is Lisa
Hanson and I run the Dave’s Avenue green team and we’ve been working really hard
over the last few years to try to build ecological warriors and make students
stewards of the environment and this year we have a particular campaign in
mind and we’ve recognized that school district could probably stand to
eliminate single-use plastic straws from the school cafeterias and the students
here would like to tell you why just read your part and then go back to
Paul we would like the school district to eliminate single-use plastic straws
from our cafeteria kids not straw sticking for the milk carton we do not
eat plastic wrap sport packets with straws inside we think that the district
district would save money by having a stack of napkins and a stack of sports
available to kids who need them we do not know the dist the district’s current
cost 2,400 lunch napkins sell at Costco for $24 enough for seven weeks of
lunches sold at Dave’s Avenue each day the US throws 500 million plastic straws
into the trash and many make it into the ocean to harm sea life that’s enough to
wrap around the globe 2.5 times every day the trash in the ocean
is plastic lace straws are one of the top 10 waste items found during beach
cleanups we want to out we want to do our part to reduce plastic waste that
gets into the ocean and harm sea life especially the sea turtles Dave’s Green
Team collected 100 signatures on a petition for no more straws plus 115
letters for a B 1 8 8 4 in one in one day at school
we made a skip for assembly at school we made a video for the assembly men for a
b 1a 8/4 we visited evan Lowe’s office in Cupertino okay so in summary we noticed that in
our school cafeteria there is a box of straws single-use plastic straws and
there are plastic wrapped spork packets that include a straw and a plastic spork
and the napkin we would like to propose that we eliminate the straws because
kids do not need to drink milk out of the carton with a straw and that is the
only beverage being offered at the hot lunch program we also think that that we
can eliminate the plastic wrapper on the spork packet if we just have a pile of
napkins and a pile of sports and ideally they would become postable sporks but I
understand that that is a cost issue and I do not know the budget for that for
the napkins at the school with lots of other things to discuss and I just want
to say that we are working very collaboratively with lexington school
and their green team leader wood they called lexicology as Lisa Keller and she
and I worked collaboratively together and we are views here today represent
Lexington school as well Lisa Hansen I mean in her time at Dave’s
has a real community about you know all kinds of things whether it was
carpooling and bicycling and you know it’s Green Team but it’s educational and
it makes people question a lot of things we just take for granted absolutely and
she has done it all on her own time and this really sort of changed I think a
lot of the dynamic that the language people use and even putting up signs
over every positive you know just to think pretty hard we built a school
garden with an outdoor classroom and we have campus beautification days and we
have all kinds of things that the kid moms come up to be in the safe way and
say wow my daughter never took a two-minute shower until you came along
all kinds of things with water conservation sorting the trash on the
playground which have you happens before the three teams started doing that and
tomorrow evening you have a big mascot like Sharky coming to a playground whose
captain green waste from a company who has called green waste that we’re not
even in their jurisdiction but they heard what we’re doing and they want to
come help us out so we’re doing raffles a couple times a year for the trash free
Tuesday and this straws is a big thing that is causing trash people to not be
trash free especially the people who are taking potlatch so if we could eliminate
the straws even the hot lunch kids could be trash free and that would be great
thank you who’s in charge yeah we’re just let me get some facts
first rate yeah the backs of whether they can do it you know just thanks next
up like Simon scooped up here we just completed our second trimester or stance
based report cards and I just will remind you how much we’re doing teachers
really went above and beyond developing the materials assessments assessing the
assessments making copies of the assessments we have artifacts for the
report cards I mean reach each parent conference you have like a stack that
thick it’s it’s really good quality where it takes a lot of time and
dedication I appreciate all the support or district staff in that the
association is super excited to participate in the conversations with
the search team for super intense search and we are meeting as an executive board
with each way tomorrow afternoon you’re strongly encourage you to take the
community survey it’s on the district website so that I think it’s open till a
22nd there’s also a community meeting at Fisher tomorrow night super important to
give input to that search committee we also want to appreciate the board the
district’s response to our request around school safety and we look forward
to those opportunities across the districts happening on Wednesday 314 to
foster inclusion and provide a safe environment for all of our students that I have to come to this meeting I’m glad
I picked this particular one couple quick things so probably the most
important a couple of you guys were at our last board meeting where we approved
an eight hundred and ten thousand dollar grant which is of course nowhere near is
where our dream is but it’s still a huge increase over last year fifty four
percent growth for the five hundred and ten thousand for last year so it’s a
really significant thing because we really will be writing checks to the
district minister for a favor intent so I’m very pleased develop it to announce
that in terms of other ways to make more money for the district we are we are
having a March Madness event he’s one of you guys who’s the Dean minds with
Joyner this is at the March Madness event Thursday March 29 6:30 to 9:30 at
loma brewing it’s gonna be a really fun event
hundred dollars to get in but unlimited beer and wine and all sorts of booths
photo booths and music and oxygen and some other things so consider that we’re
launching a new program this has been successful in many other districts it’s
a realtor’s programs called the lgf dean’s listed realtor’s we it’s already
off to a great start we’ve already briefed presented at five three of the
five offices and we’re booked to go to the other two all five of the main
offices of you know like entero and and Sereno and all that we’ve already
signed up a bunch of Realtors I don’t know the counts well it’s well over
$20,000 already but it you know the good thing is these things that are recurring
do this every year if you happen to but tomorrow we’re sitting on an email
appearance about it a so they know what we’re doing to try to raise money bees
so they can tell their Realtors it’s a please join any of you know where
realtor have them come to our website it’s Rex your really good opportunity
for electors to promote themselves to the potential clients the Fischer
technology showcase Thursday May 10 5 to 7 p.m. we’re going to invite as we did
last year all the digital and STEM clubs to showcase the work and invite
fifth-grade families to see all the digital and stem activities that fish
are actually a really great event I know my kids enjoyed it last year
this one is Thursday May 10th from 5 to 7 p.m. which is a really good event
lobster so the idea is to connect fifth grade incoming students with the
opportunity and I was very good and then the last thing I want to mention is that
we’re recording for next year’s lgf board we’re looking for people you know
would take anybody but of course really it’s especially useful to have skills in
marketing sales type you know functions Kasturi you know it’s believe it or not
they’re actually people that don’t mind making a call to someone home at 6:00 at
night going please support our schools you know and those are really valuable
hit people so please send them our way um if you have any other questions
that’s all I just signed up two days and then last
unless we have a superintendent so I just want to let the board know that in
the last few days I have visited I’ve been to all of the schools and I’m on my
second round and some third round visiting the schools that I’m really
having a really nice time today I saw the science fair at Van Meter and I’m so
impressed by what the students are doing I was looking at some of the the topics
and I thought wow I really I really think that what the students now are
doing in second third and fourth grade I did in seventh I mean I know I’m older
but but really I mean I’m just amazed and people being very dedicated and warm
and are so eager to show off their you know I don’t mean show off show off what
they’re doing and share what they’re doing so I had a meeting last week you
know kind of before this meeting and it’s just everything’s been really great
so I think you are going to have great candidates to come here and I think that
it’s a very desirable place to live work and learn okay we have next the consent
agenda items to be the contracts online it seems either
this is just a lack of transparency requiring someone to come down to the do
to physically review contracts so I like this really I mean the service contracts
any contract may be something under 2500 is de minimis but service contracts I
think should be posted online any comments questions I mean at that I mean
I agree that there’s probably a threshold like under which we don’t need
to I don’t know what the threshold would be whether it’s under their $25 an
inability because otherwise we’ll be posting what’s in those contracts rather
than necessarily I just don’t know I mean yeah I mean killing here so see they’re
the hyperlinks yeah logistically you could but you probably just want to have
a Thresh we do have the list and it has we has the service provider in the I
don’t see other than ones like that maybe a student related matter that
would have a student’s name on those we would not do but those are contracts as
well but any service contract I don’t see I mean I’m sensitive to not like
make extra work for folks if it’s challenging it’s just a matter of we
have just a matter of PDF format question maybe a question in a comment I
look at the warrant register every time it shows up on the board meeting packet
I don’t know how many pages it was 1217 it total a little bit less than a
million dollars does anybody review that and say yeah I don’t see any
abnormalities or any issues that may need further investigation sometimes
there’s questions I mean about a particular contract and what it’s for
because if you don’t have the actual contract up there sometimes it’s hard to
know what the purpose is and on the actual contract I’ll give an example this board packet we have the 86th K for
technology at the county one might not know that that is an annual contract
that we do every single year for our fiber optics and other things that we
have for our internet services here in the district and so forth by just
looking at what we put on there but if you put the contract on that might
eliminate a question the CBOC there’s a warrant register and Martin every for
every meeting which was quarterly you put a couple at harana saying I reviewed
the warrant register and everything to be in order something to that it what
so I think that’s John’s questions it’s something it’s more along lines of are
weeds Lord are we the only reviewers of this or are we a bit more of because if
we’re the only checking balance I go through it quickly I’ve looked for
patterns I look for things that might look like they’re unusual it took me
some advice you know I started on the board to figure out what’s normal what’s
not I think later first him for reporting’s I had stupid questions about
the okay that’s a good thing you know I mean when I was doing budgets in my old
world I’d be looking at the top 5% not be drilling down to make sure that
somebody had reviewed and approved that expense and in this case there’s some
pretty big ticket items on there that are absolutely legitimate and I know
that somebody is doing it but I think would be a good thing to have some kind
of a statement on their by by someone at least that will review the water sure
and there’s no issues oh yeah just uh just and I know that when a
requisition is made you know and I noticed there were lots of them for
school supplies so somebody purchased something so either they had prior
approval to do that or they had approval from their principal than the principal
signs it comes over and I know that there are multiple signatures so I think but you want a statement don’t realize there’s a whole maybe even a 15-minute confuse nation
sometimes they’re sort of saying here’s the process before it ever gets to the
war register so you have confidence that we but I think it would eliminate some
of the other questions I mean you guys of like so my brother is CFO at the
Greater Boston Food Bank and they made a video about three or four years ago like
how every check gets processing ready it’s very tongue-in-cheek it’s actually
kind of funny with like a little music okay that’s okay
anyway so do we have a motion to approve the consent agenda I’ll make a motion to
approve it Alex second okay next up we have Neil with the
safety okay so we’re going to talk about the district’s school safety and
emergency planning kind of the process what we have here the agenda tonight
we’ll talk about Senate bill 187 the comprehensive school safety plan the
district’s emergency plan the drills that we perform our emergency containers
the training we do and some next steps and then we’ll wrap it all up okay
Senate bill 187 comprehensive school safety plan here’s a little brief
history how it was came about back in 1997 the Senate bill 187 was introduced
approved and signed by the governor it was put into the ED code and it was to
create a comprehensive school safety plan the original plan had a sunset
clause which it would come to an end on January 1st 2000 1999 they had Senate
bill 334 which in essence said we’re going to remove that sunset clause and
make this a permanent law and we will comprehensive school safety plans moving
forward it also added the March first requirement for updating the plan and
the report on the status every July first on the school accountability
report card the 2004 the in 2004 the legislature and the governor recast me
numbered it because they have to keep things moving and they had both a plan
for both the Senate and the assembly and that’s what we came up with the current
SB 187 the intent of that legislation was to provide support in to public
schools as they developed a mandated comprehensive safety plan as a result of
systemic planning process and includes strategies and aimed prevention and
education of potential incidents involving crime and violence on the
campuses on school campuses and it should be pointed out that it was about
educating French and crime SP 187 for crime on the campuses themselves not
things that could come from the outside but how to prevent crimes to get
students and staff and from what I’ve been told from other people and it was
pretty much all Broome brought up through gang issues that were happening
at school so we’re trying to do take care of those issues so that was
basically the purpose of 187 to create a safe environment on the campus for the
kids to be going to school the ED code 3282 it outlines the requirements that
all children operated at kindergarten or 1st to 12th grade at each school
individual school write its own safety plan relevant to the needs of that
individual school they’re not supposed to be a cookie cutter plan keeps bullets
have a plan for its unique situation and to come to that to do that they said the
school site Council will be the one who will create the plan but they can
delegate it to the school safety planning committee to come up with a
little bit smaller plan but the whole point of it was to be this is what’s
happening in our school we’re creating a plan for
school the safety plan is supposed to be strategic in nature strategies to create
a safe campus it’s not supposed to have tactical information in it on basically
how are we going to be doing some of this stuff and the yet code specifically
allows districts to keep tactical responses out of the school plan and law
enforcement professionals encourage you do not put your tactical information in
there that’s basically leaving somebody who wants to create problem what you’re
going to do and in fact if you in the paper the recent Florida shooting case
the Q shooter said he knew exactly what to do because he went through the active
shooter training in that campus part that he knew exactly was going to happen
so we knew what to do to overcome that so therefore they say keep it strategic
if it is your tactical plan what you’re going to do it does not have to be
posted to the public it doesn’t ask be on the website or on any public plan but
there is one why do there is one that is tactical that’s maintained at the sites
we that’s part of the next steps for forward requirements 11 items are
required to be on the school safety plan these are the 11 items and notice
they’re all basically related to school related issues to keep a safe campus
suspension pulse Bolton expulsion some time discrimination procedures on and
such you’ll notice the items involve a climate on campus where this and here we
work with the schools and the student services develop a lot of these programs
and a lot of these things you’ve been seeing actively to the year such as the
annual child abuse reporting for all staff members an updated suspension form
that increases other means of corrective interventions the district’s safe route
the schools program and dealing with the town on school transportation issues for
schools safe ingress and egress and the schools have implemented a culture club
focusing on safe and orderly environments and school discipline
notice that on there it has disaster procedures as part of it you don’t
really have emergency procedures that’s a separate form some disaster is what
they’re keying on is on earthquake preparedness at school sites it all
should be noted that why these 11 items are required to be on the SP 187 you can
add more to your own that fits the need of your campus so if you feel you want
to add more to your plan for safety you’re allowed to do that right now
we’re using a generic state template and part of the next steps we’re going to
see how we might be able to change that let’s talk about the district’s
emergency plan the emergency plan that we have right now was created by a
committee during the 2014 school year the committee was individuals from the
district but the district office personnel each elementary school in
middle school we also had a representative the RSO up SRO at the
time for the police department and the safety coordinator for Santa Clara
County Fire and we spent a year coming up with the current emergency plan the
emergency plan follows what’s called the incident command structure and that is
complies with the state mandate from the standardized emergency management system
the emergency plan tells us how to put together the structure for an incident
command if disaster strikes and a one’s use the key word their disaster strikes
there’s a difference between disasters and incidents a disaster in this case
will work for is a major earthquake where resources from first responders
would be very limited and response times may be delayed so this district the
school has to set up its own command structure to take charge of the
situation it also follows the same federal
National Incident Management System at the beginning of each school year the
school site reviews and updates updates incident command structure if there’s no
changes they make no changes but every year there’s some staff changes with
Scrolls responsibilities change so they create a new structure that fits their
needs and the each site conducts periodic training on these procedures
and rules that the feature person has and they do drills their tabletop
exercises and they also do some activities such as activating their
incident command structure they do student release drills you know I said
before should be emphasized that the school plan and ICS has meant for
large-scale disasters where first responders are taxed on a smaller scale
incident where there is plenty of first responders the police department or the
fire department will arrive scene and they will set up an instant command
center once the answer set up there is the school gives it over to them we
assist them but they take charge of the situation are those can the police department I could bring that up later that’s what
I’m working on right now but the short answer is right now we have a base
station over at this talents Emergency Operations Center that said it does not
work with their system but they have the ability to they do have the ability but
we are trying to upgrade to make it easier for them to do it right now but
to tap into their system they have a very complex system that’s tied in to
the entire county communication system and it’s we really don’t have access to
it but they have the ability with the base
station to access our system us at the district office
I don’t wait from there out to school sites but we are trying to improve that
along with the emergency plan when we develop the emergency plan we decided
that each school the emergency plan is pretty much a static plan it follows the
straight incident command system from the standardized sim systems we needed
something that was for that site so we developed what we call the grab-and-go
binder at each school site the binder resides in the office on the next to the
Ministry of assistance on there in their desk and it contains certain information
it has site maps a location of utility shutoffs evacuation maps the incident
command structure team from the campus and medical needs any special medical
needs of any staff or student in the event of emergency where they have to
evacuate the administrative assistant would take that binder and leave the
building it would go with the them out to their evacuation site if they set up
their incident command center or system it reside with them once the first
responders come whether it be police or fire to pay on situation they would have
that information to give to them if necessary we’ve also developed
grab-and-go binders that are at the Los Gatos Police Department we have four
binders at the police operational center which the commander at the time the
shift commander has access to there’s also a master binder what has all school
sites grab-and-go information at the police headquarters and this says they
requested this we put it together with the I put it together the police
departments SRO last year and the they would have information same information
is in that that is in the schools without the medical information in there
so if they were to respond to a intruder on the campus
and they’ve heard in the radio or something that it’s blossom Hill and
they’re in room d6 it would have a map of these six before I even got there
they know exactly where to go also I’m currently working with the fire
department to develop grab-and-go binders for the fire department they
will reside doing the master fire control panel sense them in any fire
department you can have a number of rigs responding so they can’t sit in the same
truck and that will have information as more print for the fire department such
as where hydrants are hazardous materials may be on campus where there’s
locked boxes for keys get on campus succession and those are currently being
process of being we only have one and part of the reason is because with all
of the information in it it also has class rosters that’s up there’s so much
updating to constantly do if they were to ever want to be okay merchants he
drills the ED code requires school sites to conduct and record drills at a
certain certain frequency depending upon the age group or whatever what their
grade so the ED code requires let’s see section 3200 one on fire drills requires
all elementary schools to do one fire drill per month during the school year
and requires the middle school to do four fire drills a year and Ed code
three to two eight two for earthquakes requires four earthquake drills at the
elementary school and two drills at the middle school you can combine those
drills together so in one month you can do an earthquake drill which is
basically a duck-and-cover followed by a fire drill
situation while not required by the ed code we the district require each school
sites to conduct at least two lockdown drills per year and these drills are all
recorded and kept in the office the site administrator determines the schedule of
when you’re doing a occur generally what I’ve seen is he will make announced the
first at the begin of the year and then the end of the year they’re unannounced
Joseph’s staff doesn’t know when they’re happening and at least once a year the
fire department comes in observes the fire drills I think part of the genesis
of getting his presentation to us was a hope that we would get a new one ticking
what would you know like are all the elementary sites doing the one fire
drill a month and the for earthquake drills a year middle school etc and
they’re doing in the obtain we have that kind of auditor do we do the kind of
audience well it’s up to if their plan is in the back do it so the appendix in
there showed their plan for the year from the drills and they follow those
plans so we don’t do an Ave and sure they do it it’s the site administrator
is it’s they’re required by it could do it so we just assume that they are doing
the drills as scheduled and I can actually kind of follow it because
whenever they do a fire drill they have to put the system into tests and I get
an email alert when the system’s been put into tests so I can tell when a fire
drill is starting and B Kennedy we do have a we have developed a system that
not really a system but a Google Doc type thing where they would register the
drills to us but it has to be more closely monitored England’s name so
that might be one question is there something we we should be doing more
simple manage departments but I just made my said to Marla you know in
talking with the principals just you know the emergency plans updates you
know check on those drills I saw them in the back of the book you know
just they’re given a checklist the beginning of the year at the admin
retreat of responsibilities and roles you know we have to assume that they’re
following the procedures we also get the updates for the emergency plan and they
keep their hidden their best interests to keep that grab-and-go binder up to
you fella correct information so let me ask the two principals that are here are
you following those drills at your schools especially for the elementary
school I think the part that we could improve is centralizing that those
grab-and-go binders to make sure that they’re updated and so forth of the
sites I think that we do get notification of their drills through
their weekly letters and those kinds of things emergency containers each school site
has a 20-foot cargo container and we have a 10-foot one over at the warehouse
for the district office that has supplies disaster supplies basically set
up if we have an earthquake type situation and they’re meant to be
if we have a situation where we are going to be here for a while inside the
containers there is search and rescue equipment in a portable generator
portable lighting first-aid kits large first aid kits triage blankets emergency
food and water emergency blankets of the student release supplies that they need
for the student least miscellaneous plight such as flashlights batteries
portable toilets toilet paper that kind of stuff the emergency supplies include
water and nut free protein bars we really made sure we got enough free
protein bars they were replaced in the 2015 with five year shelf life and so in
2020 we will replace those supplies once again we we have enough supplies minimum
supplies to keep people substan for about two days and some school sites
have added a few other things that are feeling special for their site some
sites keep their and we’re to incident command system information in there some
keep extra supplies as you can see indicated this is one for Van Meter
there’s plenty of room to add other items in there training classroom has a grab-and-go
backpack that is just a basic thing to do it’s a short-term situation then they
can be out there if it’s maybe a 20-minute half-hour type thing if it’s a
longer period than they would open the emergency container they have basic
things in there a small first aid kit some personal items there’s a visor and
Kate for son some a vest poncho space blankets a whistle we all stick some
tissues they also the school I believe they keep their class rosters in there
they keep cards they have red cards or stuff that they would hold up if there’s
a problem so the school has added some so there are pretty generic bags that
were delivered to us he initially had some food supplies but we took those out
because it’s very difficult to keep up in all the classrooms at Nathan have six
things of water for 30 kids isn’t going to go very far so we keep that just in
the container if they need to do it okay training historically each site has
been responsible for doing its own training and the training involves
pretty much the drill said to do the fire drills you know the earthquake
drills the lockdown drills they’re you know the training is done and procedures
are conducted by sites during staff meetings and each site administrator
determines the type and frequency of training this is another area I think
that the district get more involved in the district office staff has received
training on the Emergency Operations Center which we will haven’t talked
about you could think the Emergency Operations Center is the wheel and the
ICS is that the school sites are the spokes but we’re the hub so if there is
a major emergency that our communications would come to us and we
would gather the information so we know what’s happening at the sites so we have
received some training in that and we have activated the EOC and a couple of
drills in the district-wide drills we did to the earthquake drill and the
lockdown drill we’ve done and we’ll be doing some more updated training just a
refresher course where for district office staff in the future and yeah
that’s one area where I believe we can get more involved on a district-wide
level additional connected efforts this is coming from on the school service
side last last year the ascent there was Assembly Bill 2246
which required all middle school and higher teachers to receive training on
suicide awareness and Prevention and this training will be taking place at
the March six staff meeting for Fisher since it only involves the middle school
and higher so they’ll be receiving that train
and the deep team from the district is going to be attending the workshop for
the guidelines for Responsible student threats on violence is being conducted
by dr. Dewey Cornell who’s professor of education at the University of Virginia
and is the director of Virginia violence violence project and wrote the book for
the guidelines for responding student threats and he’ll be holding a workshop
that a team from the district will be attending inmate next steps this is
where we can improve first thing is in two days from now lost gas Police
Department school resource officer Kimball Stanley will be addressing the
k-25 giving a presentation for the teachers in addition by collaborative
collaboration we’re going to update when you update and reassure parents on our
emergency procedures this can be done through just messaging through the LG
USD pride if we’d I believe through emails on the fifty website just updates
on what we’re doing and how and think as we have in place so a little bit better
communications with the community and the parents radio checks we do and we do
regular radio checks between the district office space station in the
school space station a matter of fact the regularly scheduled one was done
this morning and it went live without any problem but there is no set standard
for the schools to test their own radios amongst the campus most of the schools
do it I know that three of the school sites have already done it this year one
is scheduled for next month but we’re going to make that a requirement every
year the first of August before school starts they do radio have every campus
check every radio get back to us right as the school year starts if there’s any
problems we can correct it get the other new radios new batteries get
before the school year starts there is no currently no district ID badge
program and we think it’s important that people who are affiliated with the
school whether they be school staff district office staff board members if
they’re on a campus should be able people should know who we are if there’s
an adult walking to the campus and this could be me that’s worth anybody so we
are going to be securing and and acquiring a ID program ID badge program
the equipment program and hope to have not hope to have plan on having it
implemented in place at the beginning of the next school year so when the
teachers come in they will have pictures taken in a district issued ID badge
being given to every single employee for them to wear identification next we’re
going to formalize a district driven Safety Committee every school of the
school site tells lies the school safety committee we’re going to have a district
state committee the committee we plan on having a made up of at least
administrators from the middle and elementary school district
administration one teacher from each site members are classified at least a
classified staff member to and we will invite the police and fire departments
sometimes their availability isn’t as available for all meetings I always also
believe that we should probably put the school nurse on to that and possibly
even an outside our school Insurance Group risk management people look at
Stacey beyond just the safety things here but health issues and other safety
around the school sites some of the things this committee can do is right
now we are currently using an SB 187 which is a standardized template from
the state which we’re not required to do and I would believe we could create our
own SP 180 with these 11 items and items that are
important to the district so we have our own customized one for this district
that fits our district any schools needs create standardized emergency training
across the board for every school every school has the same training same
procedures and trained through the same standardized coordinated training the
committee would also oversee and coordinate safety health and accident
prevention training and on a regular basis review evaluate and take action on
other safety and health related issues as required so I would see this
committee the first year meeting pretty regularly get a lot of things placed in
that on following years maybe once every two or three months to have an update we
can explore infrastructure changes and it’s just security issues that are
attacked a weekend in every campus every place can become more secure we could I
some suggestions would be more secure fencing higher security fencing
electrics block block systems on classrooms security cameras on the
campuses well that is stuff that can be explored it has to be taken to account
that most of that has a pretty substantial capital investment to do some we can like the low-hanging fruit
and like able to get done do it in phases upgrading the community
communications and radio systems to connect with the district office of the
town I am exploring that I have been in contact with meeting regular with my
radio supplier I have met with the town’s emergency communications
coordinator trying to find ways to enhance let’s set our system in their
system no matter we can get the most sophisticated system for a school but it
still isn’t – there are stands so we can’t type directly into their systems
but we can create something where we have a pretty secure communication
system with the talent I’m also looking at our own communication system within
the district school sites and dish tops in at the
school sites themselves and updating it I believe we had a discussion of several
years ago how he sang a radio system was developed in the 1950s this analog
system and it’s it was our cake 20 years ago so we have started to upgrade the
digital radios Fisher is slowly upgrading the digital radios at do book
digital and analog and we’re looking at upgrading it to a digital system between
the district office and the school sites and then the digital system that will
tie into the talent so we’ll have more robust and secure communications between
the district office and the schools for reliable communications has to do in
safety related communications one of the issues we can’t dial out of the 408
district before the only area code and a lot of parents now with cell phones not
changing are not on their local phone number and we’re seeing a lot of people
teachers to actually pull out their cell phones when they need to call or even
understand call parents is that ever being considered evaluated I mean
distance calls now are basically free with any phone so I just wonder whether
we have the right plan or this is the system challenge Wow
good question but I thought that we opened it up there was discussion last
year and it’s open that to everyone I believe that we did but we’ll check on
that because there was a discussion last year on that and I think we did were you because yeah I’ll check the
last thing I have on here is we’re just a relatively easy thing I could just
found out the other day that a lot of our speaker systems in certain
classrooms in certain areas they can’t hear because there’s an orchestra
playing or there’s there in the MPR at lunchtime or they’re in the maker lab
over here they’re pounding and making a bunch of noise or if they’re just out in
the playground you can’t hear the speakers so we are going to this summer
start installing loudspeakers on all the playground area so you can hear through
the playground and on classrooms that have a higher volume of noise we’re
going to put higher volume speakers that are louder that they can hear these
classrooms these kind of things that I just find out after the fact also they
do a drill and they find out don’t know whether that makes and stuff
whether it’s a simple thing on hold in fire in the fire system it’s your part
in every class you has a stroke and that’s the main most of it we’ve been in
through one of those things off you leave because it’s so piercing you can’t
stand next steps now we’re up to questions additional questions there is
no requirement at all for school district even have a tactical response
and but in this environment we live in it just it makes sense the way you
really would want to tactical situation and it’s becoming much more apparent in
our environment is active shooter situations and so that’s why I’m asking
because my daughter’s yesterday was a kind of incident so just
one of the lot interesting things ready well I’m not an expert no I know I just
say I have taken an active shooter course and I sat in there between a
sheriff’s deputy and a SWAT member and I felt very safe and yes since the
original training from this happen which was this lockdown hike stuff like that
the narrative just changed to be one of them being more proactive and that is
also on our next steps I feel is important is to train staff on the
current status of how to respond to active shooters the police department
has recommended some professional organizations that do this they don’t
they themselves don’t even feel that they’re totally trained in doing this
and there are organizations and I feel it’s in is we important for us to
explore we looked at one a while back a last year that came to us from the
police department but their course was more difficult it would require each
school an eight-hour day in each school site and it was very intense very
thorough but you wouldn’t even see their teachers there are other courses that we
could do possibly doing it district-wide the collapse aid where we would bring in
law enforcement professionals people that came to me were actually two
retired FBI agents who do this we’re living and trained the staff
on the tactical mode mood or tactical active shooter got this particular time
which seems to be what they call it as is is a run high defend and how to do
that but also to look at environments around you another thing that has been
coming out a lot I’ve been getting emails from is things to disable the
door things so nobody can get into the room and I’ve been people that say oh
look can we do this that is a violation of the parking we can’t do that we some
teachers have in their rooms I can’t you know I don’t go search every room we
tell them they’re not allowed to it could be created even a worse
situation by doing that so all of our all of our classrooms all of our spaces
have intruder lock sets that will lock the outside of that lock but I believe
that training for complete staff training on the tactical bit of the
current training for an active shooter would be a valuable so just that’s just
my suggestion in this person if you now she had lovely little teacher
arrangement she like every teacher who have this on their desk and then she was
like what issues caused the most injuries
district-wide is there any themes or things I mean sort of the getting away
from the once in a blue moon or rific to them whether it’s earthquake or but
there’s also sort of often Oh certain things where kids are just always
falling or when certain so them to act out and we could address the training of teachers are trained how to deal with it
and they’re forced into the like over sort of dealing also that it’s kind of
like when you see police come in it’s like as opposed to just diffusing it so
are we addressing the common everyday problems or safety aspects as opposed to
what SB 187 says oh you have to be prepared for the onset of
and that’s where we can adjust that in the district Safety Committee and that’s
where bringing in the arts ARS Insurance Group risk manager who gets the reports
from the injuries that we have where our school nurses wear the most things
happening and then we can do it maybe just we find out that service center our
playground equipment isn’t the could be addressed or the equipment itself we
actually warned that we had to do this at Lexington right after they open that
we had to remove a few items from their playground equipment cuz the kids were
spinning themselves right off it so sometimes you find out about it like
that so but that’s where a safety committee
could explore I have a couple of things the good presentation by the way where
do you see the detail that was in there you have for grab-and-go binders with
the police department yes we have for grab good binders we also have one that
we’re still trying the Lexington School is not in to see okay how many major I
have a binder sitting in my office who goes that was a Sheriff’s Department but
we don’t really know they have a they have a police officer albeit maybe it’s
a sheriff’s officer that’s a science and Lexington correct I know who do you call
okay I see that as something that we need to explain a little bit if a real
innocent you know LGD PD is gonna be rushing up there too if there’s a right
listen action I don’t think so actually years ago we were we were basically told
that if there isn’t an active shooter the first responders the Highway Patrol
yep that’s correct yeah so they would be up there the fastest
so unfortunately Lexington they have Santa Clara County Fire so we have that
continuity but there I will be honest with you that we don’t have I have a
very good relationship with the police department and I have never met the
sheriff’s deputy for Lexington good and you know is this sort of a systemic
issue with the Sheriff’s Department in schools in unincorporated areas I mean
do they have better relationships well they got laid aside in CT English did I
mean it must be the same situation you can find out I’m not sure I know that in
Saratoga they are the contract Police Department for Saratoga so they have an
SRO in the Saratoga School District that deals with Yelp but in the
unincorporated areas sheriff yeah so that seems like
something we should surely get : I mean I get the control but it seemed that
it’s really sure the sheriff is the first point of contact for contact the
sheriff’s off the road well I think that’s an issue we need to
the LG PD I mean because boy really I mean I understand what they’re saying
but if we actually had an active shooter there to say oh they showed up three
hours later great you know I mean that’s just unacceptable the district officers being a resident in that area if there’s
any issues we got the sheriff’s our our hotline to go to okay
next comment I think your future initiative slide is is very good and I
some of that stuff could be pricey but maybe working with IT we could find some
pilot programs I know we have some pretty valuable equipment in the media
rooms computer rooms and maybe we could try electronic locks there maybe we
could try do a pilot program on some cameras just as strategic locations I I
think you would not hear any argument many of the principal sets a school site
to do that we’ve liked a Fisher has been we’ve been trying to get something off
the ground for the last year we actually have to do it just in the area it’s a
good when you’re talking about ID badges you may have some car key readable so if
you get those things you were able to go and know who goes into it know when they
go on I had mentioned in the past or had brought up prior do you apply the
program on certain areas where we have common locks that we can do it put one
on the gym for example and we could just control from the outside groups are
using it electronic locks upon these staff rooms
so with the teacher right now if a teacher were to lose a key we would have
to we’ve had we have had to read lock okay we’re locking here a little bit
just ba you know where you start with the name badge and then the badge
becomes the key and the key then so if somebody loses their badge you know it’s
very easy you know to get a new badge that was taken here I meet regularly
with my counterparts at the other school districts he’ll the directors in the
canal and the base of consensus I’m getting is they’re doing some new
construction they’re going that route but it is almost prohibiting expensive
do it the retrofit schools and I don’t see it across the hold right now the
technology is not there for a wireless system to have real-time walking of the
swords that’s that’s the biggest concern a hardwired system you can send a signal
a dual lock immediately but on a wireless system there could be as much
as a 20 to 30 second delay and if there’s an active shooter on a campus 20
to 30 seconds is okay I think it’s a good idea to keep on the radar and look
for an opportunity to break into some pilots in some areas on both of those
things technology advancements it’s always good to get your feet wet and
it’s technology in this advancement we have we have technology we put in our
schools and rebuild but it school’s out or we’re obviously two years after they
put them in so okay times up I want to say thank you
for attending this you could tell that our last meeting that we were wanting to
talk about it a lot of the questions I’d provided an
email to you all the conversation tomorrow it seems like you’ve been able
to answer an eel I do wonder though who is the expert so
we don’t have a resident expert on this topic who would be that expert I know
there was a consultant that we had come and talk to staff a couple years ago
so I just be interested now and who who locally is the expert on school safety
and could be tapped out a little bit I know that different school sites they
have content experts Stephanie Young’s husband is a fire chief in Santa Cruz practicing for fire drills but we are
not practicing what is much more common and to think that we’re immune to this
is really negligence on our part I’d hate to think of it happening but in
reality it is happening and I do not feel prepared I feel more prepared to
deal with child abuse than I do for gun violence because we’re mandated right
have to sit through those videos every year first we’ll make sure watches every
video answer all the questions but I don’t know I don’t know the tactical
plan I did take self-defense when I was in high school and in college but I was
just talking to some the other day fire extinguisher I’m gonna grab the fire
extinguisher like what do I have to protect my kids
little on me so I would like to know you know hasn’t audited
school site that was my request if we get somebody to come on to every school
campus and just eyeball it and say are the doors being locked our doors
functioning I can’t get into Fisher even though I try it is definitely locked you
know so I would like that I would like to know are those procedures that are
stated being followed so whatever those procedures are they
being followed the badging process parents walk in are they still just able
to grab a visitor’s pass and stick it on I don’t know who here Norma is I should
be asking you who are you why on my campus and the Lord brought up Lexington
I thought about you guys like you you went through that so what were the
lessons learned at Lexington and I’m sure learns already implementing things
but what could be applied to other school sites right so there’s their
stuff they’re outside our realm of control but then what’s our plan B – the
doors locked from the inside or do I have to leave my classroom to lock my
classroom door and I know that’s may be cost-prohibitive but let’s plan for that
what are we gonna do the event that we have to leave our classroom to lock our
door for safety I need to know and my students to know so what are the names
of the exits if I could tell my 5th graders go to n – you know – they know
exactly what exit that is because the shooter or the bad person or the dog or
whatever is at los gatos 3 some things like that so there’s an expert out there
he’ll tell us that I got a brand new radio Thank You Neal for replacing the
battery on my radio so radio checks are essential I need to
be able to be in communication with my office and teachers our kids so I check
those radios so that’s helpful for administrators to just say hey
particular you John and leave it on all day of the day do that radio check
because I have my radio I take it out to PE all time I thought it was play
functional when I had a student had a medical need and I was required to then
carry that radio all the time I realized it wasn’t working that’s an automatic on
those radios to tell you to replace the batteries huh just life experience job and enough
radios don’t connect obviously at the district office so if I need to get
ahold of district office I have to do the relay system and then I think
there’s constant battles between who’s on what system so even the fire
department the police station so communications is an issue all around
it’s not just us it’s a simple thing also actually stuck in the building
Lauren I don’t know what you do for toilets so when that when if we actually
are in Seoul Tuesday because there’s toxic fumes or whatever we don’t have
that bug on bucket that my other school six I’ve had Home Depot bucket works
great so do we say Code Red or do we say there’s a shooter on campus so every
staff needs to know what is the language what’s the jargon what do we what are
supposed to say I know that drills are being conducted because I’m a teacher
and I see them happening but we aren’t always evacuated at all school sites so
they can say yes we did the drill but students aren’t practicing that whole
process and I think it’s important for them to understand the importance of
safety and trusted adults and process all good stuff
are there regular trainings and conversations happening at school sites
I know some school sites have a very heightened awareness around school
safety whereas others just check to take care of that
Fred taught me about this application called say something it’s a little phone
out it’s from the Sandy Hook promise website where you can report if you’ve
know of somebody you suspect something that might not be quite right in the
community so it’s helped us to report things so I’ll be interested to know
kind of what can we do to create more of an inclusive and nurturing community and
then also let’s not have that person an adult or that kid go past three of those
experiences and not be reported properly but here we’re gonna have some badges as
much as I hate to have to wear a badge I think it’s important
and I’m thankful that we have the srl coming to talk to us on the 14th but I
hope that they’re not going to stand and deliver for an hour I really feel like
we need to have small side conversations so if we can’t do it at that meeting
it’d be great to have those actual attacks what conversations fireside I
don’t know of any school principal who actually has addressed their staff teachers to be in the classroom
conversation so thank you Marlin Nicki RCF or at least have that conversation and I wrote it out so I could try to
remember what I wanted to say I’m here tonight to speak out for student and
staff safety at our schools in particular Dave’s Avenue where I teach
Dave’s Avenue is not a secure campus many of our gates are scalable we need
that kids and adults can climb them and they do and some of the mechanisms kept
so the gates to the parking lot do not latch this leaves the students and staff
vulnerable I personally have found the door to our staff room propped open both
during and after school hours this door leads directly out to the parking lot
the large gate behind the multi-use room is often left quite open this provides
direct access to the campus by both pedestrians and motor vehicles first and
foremost is student safety but following closely should be stopped safety many of
us find that we need to extend our hours to finish our professional obligations
this means that we aren’t campus before 7 a.m. and after 4 p.m. at times it may
be may mean being on campus on the weekends or holidays we need gates that
keep non-employees out of the areas we work our office has a panic button that
I was told was installed and is a direct link to the police department
however it has never been tested and requests to test the button have been
met with we need to test these buttons to make
sure they work visitors to campus are not always required to sign in this is
especially problematic when we have performances on campus and there are a
large number of visitors it would be way too easy for someone to enter campus at
that time for reasons other than seeing the performance it may not be someone
with a gun but it could be a noncustodial parent or someone intent on
stealing items from classrooms we have a need for district identification which
thank you I heard that that was something we’re looking at we need to
know that those people on campus are supposed to be there and who they are
furthermore more drills and trainees need to take place there is a clear lack
of training I know that I do not feel adequately prepared for a natural or
man-made disaster let alone an act like has recently taken place in Florida
besides all that I have listed what can we do as a district to provide
counseling support for those students who need it at this time the only way to
get counseling for a student is if their issue is affecting their academics what
about the child that doesn’t fit in what about the sad child what about the child
we all worry about because something just doesn’t seem right these are the
students we need to support in the primary years I know the middle school
has beefed up their counseling but we are sorely lacking in resources in the
primary and the elementary school we need safe campuses but we also need to
find ways to prevent future problems I implore you to visit our campuses on a
routine basis and provide your ideas to secure our schools for the safety of our
students and staff and that I wrote a couple notes just listening to the I was
really surprised to hear that it has just recently become the district’s
become aware that the intercoms can’t be heard and the bells can’t be heard I was
told by site administration this had been reported and that nothing’s being
done so I was a little bit surprised by that it is really impossible depending
on where you are in campus to hear anything if you’re in a restroom in the
office you don’t hear intercom you don’t hear bells you hear nothing we do have an updated strategic
emergency plan but it has not been shared with our safe I found it because
I came to the board meeting and it was in the agenda it has updated positions
but teachers have not been apprised of those positions our backpacks that we
have in our classrooms have not been updated with this current year’s
students so there is no information on my backpack I will be making sure I
print those tomorrow when I get to school but no one’s been directed to do
that and I guess I’ll leave you with we’ve been talking about the price of
these things thank you for your time I want to add on to what Teresa said and
what Diana’s Hill said about safety concerns also in keeping with with Alex
Potts brought up about making proactive moves I think that’s where we’re the
teachers and staff are usually coming from like why aren’t we doing these
things ahead of time I don’t want to be in a position where I’m having to tell
my kids throw all the scissors for all the scissors I want to avoid any of that
um at our site there’s no protocol for staff being aware of I take a breath um
being too aware of this sometimes like this year numerous restraining orders we
have one file for children on our campus for adults to be away from them if we’re
to be one of the main advocates for the safety of our students we need to be
made aware of the identities of the people who are not allowed to interact
with our students this shouldn’t just be the child’s teacher but instead the huge
network of people that take care of our kids frontline staff other grade level
teachers other educators on campus like psychologists speech therapists people
who are on campus should be brought on board we ought to be trusted with this
private information just like we’re entrusted with the lives of our kids
each day Theresa brought up the name time thing we don’t have people check in
all the time especially for performances I have that happen I had a person who
was in jail for attempted murder I was the only person allowed to see that
person’s picture they showed up at the graduation they’ve gotten out of jail
and everybody was let in I shudder to think everything worked out fine but I
wanted more people to be aware what that person look like it’s great that we’re
community school we are open after hours and on the weekend for baseball and all
kinds of things I think we need maybe a staff member again price to patrol the
grounds each morning especially on Mondays right now it’s mostly Theresa um
finisher but any items left over on the weekend around our field and our campus
this is also one of those small safety things that we talk about um I have
personally found marijuana and we have found lighters glass bottles alcohol and
otherwise condoms lots of dog poop and other items that I don’t ountry
school-aged kids should not be picking up a bag of weed and going this is weird
what is this right so I’d really like to see us have some investment in that
safety thing I know maybe one site has that person who walks around make sure
the gates are closed staff and students are safe all the community members that
are supposed to be there are there all the ones that are not supposed to be
there won’t be there um regarding the emergency plans I’m hoping other sites
are following these protocols I was surprised like Teresa to hear some
of the things that were in the outline of the command systems and we looked it
up really quickly and I went oh my role has changed in the three years I am now
in charge of documentation one before I was part of search-and-rescue oh okay
guess I’ll figure that out when the time comes
um I didn’t know what to do I don’t know how to do that role I don’t know what
that’s about and there just doesn’t seem to be a streamlined approach or a
centered approach to the protocols so I would feel better if the district was
confirming all the equipment was in walk working order like we talked about
walkie talkie checks make sure the backpacks are reviewed each year new
hires okay new hires at the site they don’t know if it’s just left up to
individual site admins but new hires may not know
look for your backpack check it out know what you have certain things just don’t
seem to be making it to new hires as well and about mr. Koontz ones comment
about a pilot program with the TAC I love that idea trying some things out
and also like just to consider those connections with the county that we have
I know Santa Clara County has a lot of resources I don’t know how much we can
tap into about giving that expert let me talk about a safety expert something
like that and bring the county in to help us out just thought I’d read that
out we’ve had something the new Safety Committee good looking – thank you sorry
for my shaky works very passionate okay so what to think about you know the
person you wear like a little badge or you know sticker I just don’t know well
there any schools in this speaking of safety is there any we even
verify that people have valid driver’s licenses that are driving on field trips
yeah oh yes we do prove insurance I mean they fill it out we call us probably
doors and we’ve addressed that each campus well I mean it sounds like it may be
worth an update either before or around the end of the year just I mean not like
this but just a little here are some new things that we know and even that the
principals meeting finding up front of the principal’s you know here are some
things that came up you know what’s happening on your site right you know in
a site might have something oh we do it like this and and it’s helpful I mean
you’ve got a lot of people sharing ideas you know and a lot of it has herbicide
driven you know like it’s more propped open that’s the outsider you know I mean
I I will drive by the back side of Fisher and the back doors of the music
will be open I mean I called Paul Brandis it’s again propped open but stay
close it but three days later it’s propped open so it has to be education
has come from their sites too so we all know what a d-zone is right Akina well it’s top up you don’t want to
our little agenda here will review what we talked about November 13th but our
current budget status says the diesel costs and talked about what the options
are going forward so that can November you recall you obtained the the plan and
it was discussed at that time John had actually brought it up and we said would
revisit the D zone once that time has come and basically at that time it’s
come the actually last Friday’s they started the curbs of import for the
track the outside curves are being done now are being formed
hopefully the rains will do they were planning on having the track
graded and all the asphalt down by the end of this month and then right about
the middle toward the end of April with the synthetic surface we’ll be going
down the track the company bein on me2day two-week notice
before they started to get materials and everything set up to do that which is
the 12th of April this is the last board meeting before that so we’re gonna have
to decide how we’re gonna proceed so we recap the D zone one the Westies
zone was approved in the original scope we added the East B zone and they were
going to explore costs at this point about putting synthetic surface on the
west side a zone only at that time here’s the current budget as of today we
started with a contingency but fund of one hundred and ninety five thousand
dollars so far we have spent 118 thousand eight hundred two hundred and
eighty dollars and actually thirty five cents or something like that but I round
it down that includes the line treatment all of the underground work had to do
with the water line also put into the budget was forty thousand dollars for
special inspections for special concrete does the job doesn’t require any special
constant so it won’t require those inspections and we have a ten thousand
dollar allowance for electrical but no electric plant present the project there
may be a little bit needed for inspections for a regular inspector
since the project is going he’s paid basically before the beach week he works
and said it’s a project has gone on about an additional four weeks and that
would be about five or six thousand dollars or but under no one whose
budgets actually I’m slightly under budget so as
of now we have a potential available funds about a hundred and twenty six
thousand seven hundred twenty I would I would go over the run that down by one
hundred twenty thousand that you want food can that expect yeah expect
inspection fund these own costs bayman submitted day none is the company doctor
and they I received the potential change order from last week and they said the
costs were a dat zone would be twenty seven thousand dollars the initial
estimate was thirty one thousand and fifty dollars so it’s four thousand less
per zone than the original estimate so now we have some options
option one is it just keeps budget weight is to asphalt Diesel’s and don’t
make any changes at all we can add ad zone surfacing to the west side where
the long jump hits are 27,000 that would leave a contingency of 49,000 $50,000
that doesn’t include that forty or thousand to ten thousand intersection
that’s Jim Strickland we have in the current contingency fund if we were to
add synthetic okay that does the forty nine seven twenty does not count another
extra forty thousand inspection that would be added to that if you’ll be
adding again right if we were to do both surfaces both these zones its fits four
thousand we would have twenty two thousand seven hundred twenty left in
the fund we don’t have to make this decision until the final decision till
April 12 I spoke to all of the time all of our prime contractors within the last
week about 18 where they stand in this project the only potential change there
might be is the earthworks may have to haul off a small amount of excess
topsoil if they have too much from the field by the time
April 12th rolls around in the skin and we stay pretty much on schedule all the
earth work will be done all the tops will be back on the field the only thing
that will have to be done it’s a synthetic track and putting in slid
irrigate slid drainage and the stock they are not predicting any more need
for any change orders at all if they are there will be minor little chambers for
irrigation so a $22,000 contingency should be sufficient to see
the rest of the project – if you wanted to do both these owns 50,000 be more
than enough in my mind but we don’t need to rip we can make a motion if you were
to do these zones to say based upon the contingency fund casa – April 12th time
we could just a little while wait until March 26 so we’re talking about both
basically the two long jumps right potentially potentially and we’re
talking about actually synthetic track for the whole d zone not just the
runways a whole diesel on both sides but diesel to be completely synthetic honey
was a great idea I think we should close this loop we talked about it when we
were originally doing it I was a strong advocate because this is something that
would be fifty four thousand dollars later it would be and it’s a safety
consideration – well and it gives an area for the high jump you know as
opposed to having to put that somewhere else yeah you’re seeing do both or just
yeah do more make a motion I move that we approve let’s just make sure we’re good we have
to have public comment right I have no cards fine
so but I also just want to make sure are there any other board questions comments
clarified whatever as long as we think we have enough left for the foreseeable
contingency and based upon what we’re looking at with those inspection amounts
I mean we do not need special inspections so we know that wealthy and
in talking with my inspector last week he feels that if he meets anymore there
may be at the most $10,000 or that $40,000
so we’d have thirty thousand there there is no electrical plan for this project
so we have actually there okay okay so tear you guys back on schedule I
will try to through slide you know some of these slides are the same you know
that we went through a little bit educational and we discussed them last
week so I I will try to go through them a little bit more quickly this time so
again just a couple of minutes on the state budget process we definitely need
to talk about the key assumptions and second interim because certain certain
of them have have certainly changed you know we’ll talk about the state funding
and our funding and how those are interacting which may be a little bit
more than they usually do look at the budget the my PE keep stirs in person
front of you as painful as that is and then and talk about where we go from
here so again kind of move the arrow where are we now
obviously the governor’s budget has it has to come out not a lot of information
as it relates to us just because we’re not state funded we’re community funded
however the governor did propose a pretty good chunk of one-time money and
I’ll talk about it later but the way the number was derived it was $295 for a DA
and the and the number came because there was that much left in the state
budget nobody in he’s the education governor so it was like divided by a DA
and that’s what it equals but that’s before anybody else comes to the table
right prisons and healthcare and everybody else so I think everybody’s
feeling is that’s the most it’s gonna be last week the discussion was well all
the schools are clamoring all the school districts are clamoring that they really
need an increase in their lcff base funding if they take that pot of money
and they put it on base funding that’s really good for like ninety percent of
our clients but so much for basic aid districts then we
wouldn’t even see it at all so it is not in next year’s numbers that we’re going
to go over just so you know that there’s really a lot of tentative you know which
is really no understanding where we’re gonna end up on that at this point so
ledge analyst is weighed in likes the plans that the governor’s come up with
which is always a good thing and we’re just kind of waiting to see how how cash
comes in the next couple months what you know what taxes are looking like in
April and then of course we’ll we’ll update the budget it kind of at the last
minute based on may revise and what what what’s happening at this at the state
level so the second interim as you know kind of our quarterly report as of
January 31st projects actual activity for the current year through June 30th
but year to date activity just through January 31 there’s a detailed budget
there’s a multi-year projections there’s a cash flow projection those are all
required components per a be 1200 and we we always about the board then must
certify as to either our status being either positive qualified or negative
positive being we will absolutely be able to meet our current and future
obligations for the next year’s or qualified we may or may not be able to
but we’re gonna be talking positive tonight which is a beautiful thing
so assumptions of the current year budget I’m not really talking about my P
here yet we have property taxes in the current year estimated to be twenty six
point seven million they I was fluctuating a little bit at the end of
the year we kind of get there I’m supposed to get the last five percent at
the end of June and sometimes maybe it’s four and a half maybe it’s five and a
half but that’s our estimate right now we’re running about five and a half
percent increase over the prior year lottery estimated to remain you know
they kind of they’ve had the same consistent projection for the last few
years 146 for our you know the original lottery funds the unrestricted dollars
and then $48 for the prop 20 restricted lottery money it’s always that’s always
a wrong number right but we never know what our lottery for current year is
until we get that final allocation and October of the following year
and then actually we get the money after our books are closed and you see your
unaudited actuals so even when we get to the end of the year and close our books
were wrong it’s always something different it always flushes out in the
current year mandated cost Block Grant is something that you know for which
were eligible $30 per 88 for elementary district in the current year budget we
have the one-time dollars to be used for mandated cost reimbursement on paper
anyway four hundred and forty seven dollars it’s about four hundred and
sixty four thousand dollars for us we have in each of the years and including
the current year the schedule increases in stirs in person I have more on that
later and then of course we have our parcel tax which is coming in at about
two and three-quarter million dollars and the foundation contribution is
budgeted at five hundred thousand a DA we’re down a little bit which as a
community-funded district is is okay not something that we get exercised about as
it doesn’t drive our primary funding sources expenditure side of course we
have all of the salaries and benefits have been updated we do that actually
first interim right as we as we balance our vacancies and the positions that
we’ve ended up hiring in any turnover that we have against the budget we’re
using everything is based on the current years or the prior years Picchu average
daily tennis you know you always spend it on the higher of current year prior
that affects a lottery the one-time dollars that’s what we care about ABA
the most the end boosters a purse costs are in there and then the EPA account is
to be used you know administrative costs teaching teaching costs only and so we
could pretty much teacher salaries and benefits to that funding source and I
think I mentioned last time for non basic ages this is actually a benefit to
basically districts when the very few we get from the state in lcff funded
districts there’s this like oh yeah we we passed prop 30 and look at all this
money for schools and what they said is here’s your lcff chunk we’re gonna call
this amount prop 30 and you have to track it separately
it separately and it’s not an additional dollar for basically districts we do get
$200 for a DA on top of all of our other state funds and so and then that was
supposed to have expired but it got extended so that is a nice source of
state funding that you know we hadn’t expected a few years ago and are
enjoying so that so we’re getting about six hundred and thirty two thousand on
top of our flat state aid portion and our property taxes which have been
increasing so there’s our total general fund revenue the biggest change since
first interim is that we’ve now received the final appropriation for the prop 39
energy money and that’s about five hundred thirty three thousand dollars we
had to finish submitting all of the last of our plans and I mean there’s it’s
very tightly controlled as far as once you submit this then the monies will
start flowing we have several districts that have been so slow in submitting
things that they’re just now getting some of their first apportionments there
but we actually have been on on track all along and received our last
apportionment and so there’s 533 thousand in state revenue that we added
but then there’s also 533 thousand of expenditures we may or may not spend it
all this year but we wanted to put it in there in a balanced way and of course
it’ll carry over because it’s hype it’s very restrictive lis just a you know
graphical representation of revenue in the general fund this is just general
fund only but it is combined restricted and unrestricted with the big chunk
being our general purpose which is primarily property taxes a little sliver
of federal revenue which of course is tied to our unduplicated pupil count
which is quite low the state revenue which went up a little bit of a chunk
right for the energy money local revenue and that’s where our property our
personal taxes so that’s why that’s a much bigger slice of the pie then you
would see in many districts and then other financial sources local
local funds or transfers in that sort of thing the general fund expenditures and
again general fund no cafeteria enough facilities you know those things that we
track in a restricted manner outside of our general operating fund on the
unrestricted side employee costs are running about 88 percent of the budget
it’s much lower when you look when you throw in the restricted side because
many of our special it costs are contracted services that are not our
employees there’s somebody else’s employees whether it’s the county
accounting office or the sofa or a non-public school and so because we
track those on what we call the five thousands right the other services and
operations are not part of certificated or classified salaries it throws that
formula off but doesn’t mean that we’re not serving those kids with people but
it just it makes it kind of a funny funny ratio but so just unrestricted and
then the combine is throwing in the restricted costs as well especially like
services we would be educating our kids if we did it right that’s what putting
that back to you I mean I love that you ask and and bring that up because 5,000
everything’s kind of really obvious right though we got certificated
classified employee benefits employee benefits even one that folks don’t
realize that’s not just your health care right I mean it helped dental vision
unemployment workers comp things that employees might not think really you’re
spending that on my behalf statutorily think Social Security
Medicare stirs first all of that’s in those 3,000 employee benefits but yeah
the five thousands are pretty much everything else that we you know that
isn’t a book or and so it includes utilities it includes insurance it
includes all of those non-public schools and agencies those things right there
are going to be the majority of your five thousands and those aren’t
nasty consultants or something like that right then and many times they’re not
things over which we even have any control you know we get old you know
from from the JPA for instance ok here’s what your insurance premiums gonna be
next year and it’s based on your facilities and the age of your
facilities right and what’s your laceration some things so yeah we can
bring you that list though and kind of divide it into areas that make sense to
people that they’re just like oh yeah so so this is like my whole household
budget um and and you’ve all got it in this line 5 it’s it’s the five thousands
it’s not necessarily bad things I appreciate the question we’ll get you
an answer please professional development would bring in
a speaker that might be in a five thousand as well so again here’s a
budget summary breaking down the unrestricted in the restricted
unrestricted it’s your lcff funding which for us is most the property taxes
of the original lottery inning one-time mandated cost dollars this role and
unrestricted restricted is your federal program special ed even though every
additional dollar of special ed has an unrestricted impact because it’s not
fully funded we track it in that restricted column prop 20 lottery
dollars the California energy funds those are all in the restricted column so here’s changes since first interim
and so a couple of little revenue changes but contributions to restricted
programs went up noticeably about a hundred thousand dollars of that is
legal costs that we’re incurring and you know what and those are just so hard to
predict some years you’re gonna have a lot of special illegal and others you’re
not you’re more familiar with that then you know and what’s actually going on
there then we are likely but those costs have been going up and we had to
increase the contribution for that and then there’s some additional there’s
some additional salaries in there that we’re not in there before and some
additional like non-public contracts and you add those as you need those
you know you do what you have to do there so we just track that and we have
to plug that gap here’s our special ed funding here’s where we’re projecting
our costs to be and what’s that contribution need to be to to come to
that on the expenditure side obviously you’re pretty aware of a lot of the
shifts that are going on in the expenditures certificated went up for
one-time payments classified went down most of the of the reduction was at
first interim that went down for vacant vacant CBO position but then of course
professional services went up for a number of reasons you know our contract
school services doing their search hya doing their search all of those are
in that 5,000 category government financial strategies who does a lot of
your bond work and that kind of thing so those are all in there but they’re one
time and so as we look at the NYP those one-time costs come out of the five
thousands the salaries get adjusted back to where the full-time positions would
be the one-time payout would you know come out so there was kind of an
inordinately unusual amount of adjustments kind of between the salary
lines and the contract services lines this year that you would not normally
see so on the multi-year projections and I’ll I’ll let you guys look at the
numbers and I will I’ll read the footnotes so you can kind of look at
while I’m talking about it so property taxes I know and you know it’s really I
told you guys right I do why I have to do one slide that has all the numbers so
hopefully you can read it I’m you’re on your handout but actually I think these
little guys so let’s see so if you look at the change in the top line going
across is going to be pretty much property tax increases we’re using five
percent next year and four and a half percent increase of the following year
and again that’s why that’s really hard to look at trends
I’m doing a lot of work in Marin County right now and so they also have a lot of
basic aid districts and the last few years you know the district I’m working
in had seven percent increase of property taxes and the six percent last
year and only five percent this year but similar to Santa Clara County what’s
happened the last few years is prop 8 reassessments of folks whose property
taxes were assessed downward during you know 2008 2009 timeframe when those
content those could all catch up in one year they’re pretty much done throughout
the state so it’s really hard right now to look at the last few years and see
what everybody’s underlying tax rate increases are because there’s all these
artificial numbers in there and so we need to be a little careful that we
don’t show growth if we are you know experiencing even if it’s an artificial
to client any know better we’ve got to be a little bit conservative there let’s
see one David yes so in 1718 this is hard even sea state revenue included
unrestricted included the one-time funds the hundred forty seven dollars this
year for a DA it was removed in next year on the restricted state money this
this current year has the five hundred thirty three thousand of prop 39 energy
many that was also removed in the next year on the salary side all the salaries
are increased for step and column movement as I mentioned the one-time
costs for an interim soup and seven says all of those were adjusted back in and
out of all of the salary lines for next year same with the CBO costs stirs and
first cost increases are in there and just over this three-year period
stirs and pears alone increases and I have a slide on that increases about a
million and a half dollars over that period of time just a cost you
know four and five percent increase of property taxes when compared to two
percent tutors and purse to personally I wanted to have two percent set up and
column you know any utility increases I mean districts around the state are all
facing this whether they’re basic eight or not as the rates of property tax
growth are slow and still growing that the rate of growth is slowing and some
of the as uncontrollable expenditures are you
know are increasing everyone’s feeling the pinch across the state whether
they’re lcff funded or basic aid so before you chase yeah when we did the
first interim the reserve numbers you ahead of the bottom then or incremental
to the 3% in statutory minimum is that the same case here so what we have now
and I think we look back at how it was presented and trying to make this as
understandable as possible so I put in the next to the the line above the green
line okay would be that would be our 15 percent reserve right per our board
policy and then the line below that is what’s left so in the current year we
have a little bit more than 15% Lea at the 478 thousand more which gives us
sixteen point to the next two years I have the 15 percent kind of required our
own requirement in there and the amount by which we are short so when you net
those two numbers because you can’t count restrictive because that all has
to be spent in a restricted manner world that we go down to 14 percent and then
12.2 given these assumptions and one of the big assumptions that that changed
its the next foot that I was going to talk about is has to do with textbooks
and the current year budget has about 750,000 dollars of textbook money in it
and it’s about 186 thousand of unrestricted textbook dollars and the
rest is restrictive if we spend that all out this year and still want to as has
been you know discussed in the past before we came if we want to continue
750 a year to get caught up on a lot of our adoptions we’re going to be out of
the restricted chunk in the current year which means we’ve had to increase the
contributions in the next two years to maintain that same level of textbook
spending now there’s a couple of things that could make that look better one
would be we do get one-time money the only thing you want to spend one-time
money on is one-time thing textbooks are perfect so to the extent
we do get one-time money next year we can reduce the next year’s contribution
from unrestricted if we don’t spend all of this year’s restricted money let’s
say we don’t get the whole $750,000 of purchase orders processed and received
before June 30th there will be restricted funds that we
can spend on textbooks next year reducing the contribution or the board
can discuss their priorities or maybe we get a great deal on textbooks and we
don’t need 750 750 750 that is a lot of money for textbooks and you know right
now given our today’s assumptions remember the math is easy it’s all about
the assumptions the assumption in here is that we’re gonna spend three quarters
of a million dollars in textbooks each year and given that assumption it spends
down your fund balance because remember we’re not looking at huge increases in
property taxes and we are looking at some pretty large you know ongoing costs
over which we don’t have a lot of control but just for example over the
750 from both of the 200 years I Minnesotans have these only roughly half the operating deficit in 1819 is 794 I’m correct that’s one look at it oh I’m
sorry yeah between unrestricted and restricted yes you’re right you’re right
so what else is is so it’s the Stars personnel allowed yeah the unrestricted
costs that are going up right well because you’re increasing the restricted
costs for books and supplies you run out of funds at the bottom so then you have
to take from unrestricted and move it over there to cover it so you yeah and
then the other reason though that the restricted goes negative as you can see
by that second year out we end up with zero ending balance at the same time
that we’re doing the books of supplies were also realizing that you got to
spend your restricted money within the next year or two so we show it being
spent down even though we not might not have a plan for our assumption is we
spend out our restricted over a two year period so there’s two things going on
one is we spend down this this 1.19 million of restricted over those two
years as well as increase our contribution to cover increase textbooks
yeah I’m just pouring I mean we don’t have to give this concern right now
buddy clearly our target is the 15% yes
Reserve and it’s not projecting that which is not a problem from a statutory
standpoint but but it’s not a trend that you think attention that we want to
contain right absolutely and that’s why I know we you know we need to talk about
you guys need to think about we can you know we can talk about assumptions that
you want to see in the adopted budget because of course we need to do another
NYP for the for the adopted budget which will then include 2021 we can’t see that
again so what are we going to do are we gonna is our priority gonna be the
textbooks and we take it from something else or I mean those are discussions we
certainly can have here and you need to direct us yeah but but we need to make
2021 look better so so what what’s that gonna be you know how are we gonna do
that and then the other really important thing and this was true also at first
interim but I do want to point it out again is that we have been over the
prior years including this year transferring in money from our friend 17
just cuz right to kind of fill any gaps and fund 17 goes down to zero this year
so that is a big that $800,000 coming in to the general fund goes away after this
year and that’s just that you know that was one time money and we’ve spent it
all so you know it’s not as bright of a picture but yeah at least you have that
15% policy we’re starting with good numbers we’re seeing that trend we’ve
got time to figure out what do we want to do about it you know you could you
could do textbook adoption every other year right and pull up pull one 750 out
and you know ii mean and and then but keep it in 1920 there’s a lot of things
you can do but i just want to show you the component so that you can think
about where we want to go from here all other funds are here yes you see a
lot of red but that’s okay I mean we’re just some of those funds we have some
good beginning balances and the beginning balances there so that we can
spend down on projects you know whether it’s you know the the fields our
building projects deferred maintenance you know you’re gonna have monies coming
and going and deferred maintenance depending on your needs and your funding
sources each year but everything is is showing a positive ending balance except
officially the fund 17 pretty much goes away better than that we have positive
balances everywhere which is which is great and then I did want to include
just because I wanted to know and so I thought if I wanted this number you guys
probably do too where are we on some of the facilities projects and are we fully
budgeted and what’s this looking like and so I have fun 40 at the top which to
which doesn’t matter to you a special reserve for capital outlay is what fund
40 is we transferred in about seven hundred two thousand dollars from our
deferred maintenance fund to go in there and you can see that we have the whole
3.5 million dollars Fisher fields budgeted in there still leaving a
positive 2.5 million dollar fund balance at the end of this year that’s the
projection and you know Neal talk to you about we’re staying within budget we
need to we need to kind of identify identify some of those change orders bed
in total budget wise it looks like we’re fully well fully covered for the budget
there and then the bottom part is within the general fund is that prop 39
California Clean Energy Act and you can see the 533 coming in we’ve budgeted it
to be all spent whether that happens this year next year that still leaves us 123,000 prop 39 money that we have a
couple more years to to get spent that money’s not gonna be able to be spent
for anything else it’s just that’s the current budget staff
we will we will spend it all you know starting to talk about construction
starting next year and I mean no no but I mean we’re both going hmm I don’t
think so we’re not $4,000 per unit this develops
beyond the developer fees my understanding earlier in the year when
people were talking about it is that it will be always out probably past this
and to get the actual funds permits is always started collecting cash yes you
collect when they call them before they get their permit they have to pay their
fees and we have about a quarter of a million dollars in but that’s in from 25
capital facilities fund is where our developer fees go so we are building
that balance but yeah they they pay first and then we we spend it on the
growth the one time when you talk about the additional tax rate you know I’m
talking about actually just the one time it developed with these no I’m actually
talking about ok so there’s something on top of it nice good well you need that because
developer fees statutory developer fees don’t pay for a holder that school yeah
yeah they haven’t I don’t even think they’ve transferred the property for the
property tax yeah I’m not sure you know first baseline we have not and we open
we don’t do a multi-year projection for the other funds so if that’s something
that’s gonna happen in 1819 and fund 25 we would not that’s not
we don’t project that okay but we need to know for budgeting cuz now we’re
getting into budget season did that so again I don’t think this is new
information to you but I want to keep it out there just you know kind of the
history over the last few years and and kind of the shocker that’s out there
pers they’ve delayed the increases in the purse because last year they had
some pretty good returns on it but they’re still they’re still anticipating
we’re going to get out to that you know 28% employee or rate range stirs we
pretty much know what those rates are because they are in statute pers it’s
been adjusting there’s every year so try and keep these charts updated and you
know write as you go to pret they they they change them but you know and so
this is where you know based on these increasing rates I mean look and I
truncate it right these increases started in 1314 but we end up going out
on the on the per side the rates that have been published so far through
twenty one twenty two at twenty three point seven percent when remember I mean
these were single digit rates not too long ago just a few years ago and then
on the stir side it’s been eight point two five since the 80s and traveling all
the way up to to twenty percent on just the employer side the stirrers rates
also increased for the employee not as drastically but you know significantly
if you’re an employee and and then the pers rates it depends on whether you’re
pre or post and pepra the if you’re before they made the changes your rate
your contribution stays the same afterwards you have a bit of a higher
contribution so just again the graphic the line would
be if if the rates had stayed the same on what we’re you know and our salaries
stay the same just adjusted for step and column we’d have the red line and
instead we’re showing that we would expect to be paying the blue bar which
you know everybody can tell that that red lines less than halfway down the
blue bars that’s not good this is first interim I apologize in
your mind the place first to a second and we’re still asking the board to
approve A+ certification so I was talking to trend on the business office
this afternoon I said well now we’re in budget development right second interim
is done here we go and so we’ll be you know bringing you a you know kind of a
calendar some assumptions and and and keep the board apprised make sure we’re
coordinating with with the El Cap folks and one side getting ahead of the others
for his commitments right and so the beginning of June we would expect to
have the public hearings on the El Cap in the budget and then the end of June
have the adoption and approval of documents and I went a lot faster this
time bit I was seeing this was expected expected worse than the first time but I didn’t
expect 20 numbers to change quite so much so I mean obviously we’re in good
health when statutory departments I just think that we as we come into the end of
the year just think about what are the budget plans gonna be for the next 2-3
years and should try to turn them up to meet what we’re looking for the reserve leave it to the financial professionals
and I think that’s a good summary I think that’s true I think it’s a good
presentation which I appreciate I’d like to be able to see more presentation
discussion around the underlying assumptions of staffing levels what that
means for say teacher ratios you know all those things actually drive expenses
so when you just see 26 million of things it’s like I don’t know what
you’re doing what are the are we assuming still hiring more people that
worries letting them go because we don’t have declining enrollment yeah the
things that is in terms of actually that drive a budget right because when it’s
just numbers it’s like somewhere you know the you know we’re all surprised
when the first dinner I’m gonna go hey it’s all great because we found money
you know and so that’s part of I think the transparency for for us for me
everyone else the things I understand are teachers counselors you know where
are the people and there is we do have a page in the budget narrative document
which I know is long that tried to be all-inclusive that kind of does show
what the biggest chunk of all those you know what our ATA sumption czar what our
staffing assumptions are right now these numbers don’t reflect additional they
obviously don’t reflect layoffs so we would be doing that tonight but we we
haven’t had to really get into class sizes yet because we’re not building the
building it yet we’re just reporting on what we have that will definitely be
something that we’ll look at and you know I mean if we need
start looking at at separation because we have been declining for a while
I’m not sure that we have been adjusting staffing but you know if you lose to
here and you lose to there you’re not going to change your staffing but we
will look over overall and you know maybe through attrition there there are
some changes that we never budgeted for that yet but that’s something that you
know it’s we need to look at we need to we need to look at the data and then you
know I have no decision or or anything at this point we need to start looking
at those well it’s just that way you have sort of discussion because you know
say someone comes forward with a new program whether it says extra counselor
at Fisher or it’s a this or that you can sort of say well what are the levers as
opposed to just it’s just numbers which doesn’t tell me what you’re actually
impacting other sites or other projects I mean what kind of a small district to
come up with staffing ratios for everything but for teachers definitely I
mean that’s that’s how we staff that’s how we know where to put you know one
teacher in each classroom I mean when you’re modeling it you’re doing it with
assumption you don’t just say oh it’s just right it’s actually a teacher or a
staff person by staff person yes the exact step it’s all for each exact
question with the right person and we can go back and even show that I think I
you know I think we can go back a couple of years and show okay you know we’ve
had 30 at this school 30 30 30 30 teachers and enrollment has done this or
it’s done that we’ve either increased or decreased class sizes look at that let’s
talk about it through attrition last year we moved down six gaps so you know
the way we’re set what are those assumptions because I
know we they change during the year ago process from budget to also know we we
approved a contract that should have caused much more pain that’s like oh but
we didn’t hire the the three people that were in the budget you know we didn’t
meet those big do enough right right I think that’s what you’re priced people
go into huh Wow you still have all that reserves questions good public comment okay so a motion to approve the second
interim report is there like those are more specific language we move to
approve okay next up our SIA for your back to
back in five minutes or less I’m gonna try to be efficient and if I’m being too
efficient slow me down but drugs careful some of the stuff you guys have already
heard so it should be it should be quick this is uh well this is new so I haven’t
presented this information so this first presentation I’m gonna be a little more
deliberate but I wanted to update you have a big week this week I don’t want
it to update you guys on the ELA adoption process so far it’s Thursday
the elementary pilot committee is going to meet and we hope to have a decision
on an adoption for of ela materials I’ll give you a little background of the
process including the pre pilot process the pilot process what we hope to
accomplish next steps and then all I’ll let you guys had some questions so we
our doctrine committee is operating on the general premise that there are no
unicorns okay there are there is no perfect set of materials that are gonna
meet every single exact need of every single teacher and kid in our district
okay we all what we’re really trying to do is upgrade the tools that we have for
our teaching and learning process so which are outdated we are just finishing
up our pilot process this is the pre pilot process so this process actually
started early last year where we I took the English department from Fisher +20
teachers down to the county office for three visits really spending literally
days looking every piece of curriculum material that
is available that’s on the state adopted lists and narrowing it down to two that
we formerly piloted we use the state adoption
criteria and toolkit to evaluate the curriculum materials to get to this
finalist plus additional criteria that we developed as a committee for our los
gatos specific means what we selected are both on the state adopted list and
include supplemental materials for our growing population of language learners
so the price the pilot process started this year so the 20 plus teachers we
took last we took the entire English department plus there was at least one
representative for each grade level in each site and this year we assembled
another team of about 28 teachers with representatives from all sites all grade
levels and each of them for the two finalists received a full-day
Publisher training and then had a six to eight week window to try out the
materials and then we did the cycle again with the new publishers and
another way another pilot window participation on this committee was open
to all teachers all CIA reps were asked to participate but any teacher outside
of CIA was open to them and all teachers received information and digital
materials any bit of information they wanted or materials they wanted for for
both of the finalists the pilot committee will be making the final
decision but we’ll be using input from all the teachers that that experimented
with materials and all the teachers that have input to give are giving it through
the pilot committee the goal from the beginning was to establish an impartial
process open to feedback and participation from all teachers that
will lead to an adoption by the end of this year we hope to get materials hope
to get materials in the hands of teacher before that leaf is ambitious but
possible I have good news to share the Fisher Department has a closed-loop had
completed their process they went through their pilot of what they decided
to pilot and have made a selection and I’ll be sharing that with you at a
future meeting the units of study in writing from Lucy Caulkins and amplify
reading the elementary team is meeting Thursday we’re looking for a cohesive k5
program that will maximize vertical alignment across sites and within sites
let’s see here now it’s a two pronged approach once we get the tools then the
professional development that goes with it will then be refreshed to focus on
the pedagogy that goes with using those tools most effective I’ve heard from the
sites we’re all excited it’s been 17 years since we yell at materials so
everything gonna take an opportunity to update you
we’ve done made a lot of progress My partner Lauren’s here towards our El
Cap cycle we’ve moving along nicely and I’ll update you on what we’ve done there
I’ll talk about how our El Cap is rooted in the eight state priorities once again
you guys seen that I’ll go through that quick we’ll review the goals and actions
from last year you guys seen that numerous times we’ll go through quickly
and then the stakeholder consultation timeline which I’ve shown you before
I’ll just show you where we are right now and I’ll talk about what we’re going
then we’ll be done so here we go the eight state priorities all of our El Cap
goals and actions must be rooted in these we’ve talked about it I’ve talked
about it numerous times I think we’re good right okay and the short version of
our entire El Cap are three goals if you remember it’s in red at the top and then
all the actions in our current plan that align to that to that goal and then with
each of the stakeholder groups that I and Lauren and I have met with we’ve
gone over this slide and asked for ideas possibilities to add to these actions to
support the goal and we’ve taken notes on all those stakeholder meetings that
we’ll be reviewing them as we write the plan for the update to the plan for this
year so there you have goal to the actions in our current plan that align
to goal two and goal three the actions in our current plan that align to goal
three that’s it we have three overarching goals you guys have seen
this before again this is these are the exact same
three slides I use with stakeholder groups
all right this is the the real update what’s my line it in yellow is the
stakeholder groups that I that we have met with Warren and I starting in the
fall this cycle started you know we had a deal AK meeting you guys have heard
overview at the board level I’ve gone over principles the two unions Resource
Council with some of you also remember we have a deal act coming up next week
and actually our website survey was released this week to the I’m sure
you’ve seen that it’ll be blasted again with the next LG USD pride the link will
be in there but we actually just even within the first hour we can add a lot
of responses so we’ll be updating you on that as well and then what’s left special ed parents school sign councils
actually I’ve started with I’ve done three of the sites there and we’ll come
back to the board that’s our goal come back to the board get approval show
you how the lines with the budget like they were saying and then hopefully
we’ll get it approved and set to the County start the process again 20 23rd
and yeah you’re right it would be the next so sometimes made sometimes yeah
21st deserves maybe the remaining 23rd is our visit o 21st desert yeah mate so
that I think that’s what I’m gonna send the draft to the county is a 27 all
right so I’m gonna complete the process first or would yeah that’s incorrect
that’s incorrect it’s a different day ya know it will be
an updated committed okay just for any final other dates before
yeah it’s June it’s always with the budget okay so it’ll be two parts Peter
it’ll be an initial draft an opportunity for input and their finalization okay and I’m working with Lauren and I are
working with the county as well along the whole process they’re seeing drafts
and give me the QA some stuff Allah with what happened in Florida a lot yeah
which is good because if all of what we’ve talked about today you know we
have community stakeholder input justifying our upgrades and awareness in
safety yeah I think what it shows is there’s a lot of consistency in you know
when our SIA brought it up the same I mean meeting after meeting you’re
hearing the same thing good thank you the first giving me the opportunity okay onto board I’m so number one wait
for comments wait I have my sit down with hi-8 today even given my answers to
the three questions yeah me too Stevie today tomorrow it’s good let’s
look at the schedule due date way I get to Lex
tomorrow how was the tournament how was the tournament respectful of keeping it pure so people
don’t feel they’re influenced or very comfortable with our choice yeah I’ve
heard a lot of positive feedback and like make sure I wasn’t going to
attendance if I’ve heard of this community meeting make sure and I’ve
received I’ve received here from people in the community you know that the
survey is out yeah so yeah I think that’s good that community members
without kids are are interested in this we’re gonna be sending out a actual just
you know tell people about the in the pride it was in the newsletters in each
of the schools and tell me website it’s on the website so three different ways
I’m just saying because we know the open rate for like the newsletters what
twenty percent you know yeah they’re gonna put it in again I guess we could they just come up from the principal’s it makes it connects it to your local
school and I have seen that from some of the schools where it’s in there but if
you’re saying it’s only a 20 percent readership right and send it I think my
wife will never know it’s there yeah I tendon exercise and the ability to have
the subject matter be specific right yeah it’s specific to this one thing and
I know that I we’ll send out a blast tomorrow let me
show ya subcommittee reports dan and I participated in a citizen’s
guide subcommittee meeting of the FAC and at the FAC meeting also I didn’t
report the last time but I completed MIG – so I’m gonna I’m gonna try to do three
four or five and a blast get them done you know they got three hours stuffed
into eight hours but anyway we’ll get through it
I had a coffee a couple of skill with Rob where’s material a coffee was
rubbery a couple weeks ago is part of my ten liaison an activity those just kind
of talked a bit about stuff I mean one of the main things I want to catch up on
was a topic around teacher housing – attention by the visa there’s a
proposal in front of temple to get a property into a below market / it I
guess below market affordable teacher has anything in the Jeep there’s a teacher just wanted talking can I get
our views on stuff I mean at this point is just sort of to support it yes
there may or may not be a need for sort of business or interaction between just
don’t be more of a transactional type of thing that’s really a pilot I mean it’s
not really yeah it’s a pilot nobody but even for the pilot if we were to have to
become landowners or lease holders or something actually was fascinating but
that was since my daughter was in Crewe it was part of the teardown since last
night for two and a half hours what’s amazing internal part was how much
actually what into doing it’s incredible everybody so I went to the Lexington
home and school Clubman and and heard the adult version of what the children
did tonight from the it was you know the green the green team and get rid of the
straws of the packets with the napkins in the plastic wrapper around them get
reinforcement here else so the 26th we will we will likely have closed session
I don’t know and then the the main agenda item were these are the only
agenda item is we’re going to be profile right